Position Description: Program Vice President

Position Summary: This position coordinates all aspects of the two annual state meetings, the
spring annual meeting (convention) and the summer leadership conference. The state program
vice president works with state officers and branches to advocate for women and girls through
the development and implementation of programs and other projects that promote education
and equity.

Please keep a record of your activities during the year and upgrade this description as needed.

Leadership skills: Strategic planning and goal setting, program planning and development,
communications, team building, coalition building, mentoring, public speaking, consensus
building, intercultural sensitivity and understanding and media relations.

Major duties:
• Serve on the AAUW of Oregon Executive Committee and the Board of Directors.
• Establish a state program committee.
• Appoint committee members to spearhead the various components of your state’s programs
and to serve as liaisons to branches.
• Coordinate all aspects of the state meeting program.
• Select meeting theme, subject to board approval.
• Visit meeting site with events coordinator.
• Develop and oversee the program and state meetings budgets.
• Prepare and present proposed program and schedule to the board of directors.
• Prepare the meeting schedule, in consultation with the president.
• Select, invite and confirm speakers and presenters.
• Arrange for transportation and hotel stays of guests as needed.
• Arrange for enrichment activities of local interest, if desired.
• Delegate appropriate tasks to state officers and local appointees.
• Provide program summary articles to communications vice president before and after the
• Write a column for the summer, fall, winter, and spring annual meeting editions of the Oregon
News newsletter.
• Work with the board of directors and committees while developing the programs for the annual meeting.
• Serve as chair of the committee on program development.
• Be responsible for the training focus of the state.
• Recommend candidates for public policy chair and for any program functions (for example,
events coordinator).
• Submit annual reports of work to the president and to the membership.
• Consult with your predecessor and previous program vice presidents; ongoing interaction is
• Serve on the Executive Committee.
• Executive Committee meetings are usually held just prior (same day if possible) to a state
board meeting: usually in the fall by conference call, before the annual meeting, and before the state summer leadership conference.
• Evaluate previous program efforts and assess state program needs.
• Assemble and convene a state program committee to plan and implement AAUW programs or
other state education and equity programs and projects.
• You must have Oregon liability coverage on any cars used.
• The date and location of the annual meeting are usually set two years ahead.
• The summer leadership conference comes in either late July or August; the board will set the
date and the event coordinator will find the site.
• Take notes to add to the practicum to pass along.
• Keep a historical record of what you do during your tenure and pass it along to your successor.
• When you become the past program vice president, you will in turn be her major resource.
• Please update this position description each year by August 1st.
• Develop a program/project action plan with specific and measurable goals and objectives,
using the national AAUW Program-in-a-Box for ideas.
• Establish a communications schedule with the branch program vice presidents.
• Share successful branch programs among branches.
• Work with other state officers and committees to integrate program goals with other state
priorities including membership, diversity, public policy and the Voter Education Campaign, Funds, leadership, and visibility.
• Participate in coalitions that will help promote AAUW’s program agenda.
• Disseminate program information received from AAUW to your state board, branches, and
• Perform such other duties as may be assigned by the president, the executive committee or
the board of directors, or as specified in the bylaws.

Time commitment:
Along with the time necessary to accomplish the above responsibilities, this position requires
time to serve on the state executive committee, the state board of directors and other
committees as assigned. Time is also required to attend the annual state meetings. Attendance
at the AAUW National Convention is strongly encouraged.

Resources: Consult with your predecessor; AAUW of Oregon Bylaws and Policies; AAUW of
Oregon Directory; state website aauw-or.aauw.net; national website AAUW.org; AAUW
Programs in a Box; AAUW Branch Presidents/State Leaders Mailing, Leader Tool Kit, Diversity
Tool Kit, and Membership Tool Kit.

(revised April 2020)